Position details

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Job titleProject Coordinator
Close date29/12/2023

Job description

Job descriptionDue to expansion and growth, we have an exciting opportunity for a Project Coordinator to join the NBI Project team. We are looking for candidates with a high attention to detail, excellent communication and interpersonal skills, is well organized and has the ability to work on their own initiative. The right candidate will have ambition to learn and progress their career in fast paced environment.

The Role

To provide full administrative and coordination support to the Project Delivery Manager for the effective and efficient operation of the business, based in our offices in Kilkenny.
Responsibilities• Supporting the Project Delivery Manager by working with the client demonstrating our Client 1st approach “placing our clients at the heart of what we do”
• Assisting the Service Delivery Manager with daily administrative and coordination tasks to ensure a smooth flow across various workstreams.
• Ensure all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and deliverable dates.
• Assist in assigning project tasks to relevant parties and check in for status updates.
• Develop, process and maintain project performance databases that track overall progress and the accomplishment of specific milestones in our in-house management systems and on 3rd party systems (as required).
• Monitor and assign resources appropriately to streamline project efficiency and maximize deliverable outputs. Support teams in the liaison with Local Authorities, Landlords and Management companies in relation to access clearance for project works.
• Liaise with survey, wayleave, design & build staff, compile and distribute daily reports to relevant clients.
• Identify and assess risks to the progression and success of the project. Agree the project approach with stakeholders, and prepare realistic plans (including quality, risk, and communications plans) and track activities against the project schedule, managing stakeholder involvement as appropriate.
• Act as a point of communication between company teams and external resources
• Create and maintain reports for internal and client meetings.
• Maintain PO/invoicing system for finance department and Third Party Contractors
• Work with the Project Delivery Manager & Design Manager to set, monitor and review performance targets for the team and with Client.
• Work with the Project Delivery Manager & Design Manager to support high quality KPI reporting.
• Manage project controls and documentation, ensuring uniformity across all aspects of the project, adhering to version and documentation control.
Skills requiredEssential

• Proficient in the use of Microsoft Office, Word, Excel, PowerPoint
• Excellent communication skills, both written and verbal
• Excellent organisational and interpersonal skills
• Ability to work in a team.
• Customer focused.
• Attention to detail, conscientious and have an ability to work on your own initiative
Educational requirementsAdvantageous
• Level 6 or 7+ in Project based third level qualification.
• Familiarity with the below items would be a distinct advantage.
• Telecoms or other utility project delivery
• Project Management Methodologies
• Computer applications & database systems
• AutoCAD or GIS based software.